Code of conduct for suppliers - Bouvet English

This code describes basic requirements set by Bouvet for its suppliers and partners in relation to conducting a responsible and ethical business.

Suppliers to and partners of Bouvet (hereinafter referred to as the supplier) are duty-bound to comply in their own business with the requirements stipulated in this document. The supplier undertakes to apply similar provisions to its subsuppliers. To ensure compliance with the code, Bouvet can require that the supplier

  1. conducts follow-up conversations with Bouvet and/or
  2. accounts for where goods are produced and/or
  3. submits a self-declaration.

Breaches of the code

The supplier must pursue continuous improvement of its business to satisfy the code, and contribute to ensuring that its subsuppliers also comply with its provisions. Bouvet must be informed of possible breaches of the code, and the supplier must in such circumstances be able to submit a plan of work to restore compliance with the code.

A breach of Bouvet’s code represents a breach of all or part of the contractual relationship. Repeated breaches or failure to follow up after Bouvet has called attention to these conditions is to be regarded as a significant breach of contract.

Whistleblowing

The supplier undertakes that it will have routines for whistleblowing in relation to implementing the contact and that these routines will be accessible and open. Whistleblowing routines must be usable by the supplier’s employees, including contract workers at the supplier/subsupplier.

Whistleblowers must be protected against retaliation.

Compliance with legislation, rules, and conventions

Suppliers to Bouvet must comply with Bouvet’s code of conduct for suppliers, relevant legislation, and internationally recognised conventions.

The supplier must keep itself informed about, and comply with, legislation, statutory regulations, and decisions that apply to its business.

Suppliers must respect human and labour rights as enshrined in international conventions and local legislation in all the countries it operates in.

 

What Bouvet expects of its suppliers, partners and their subsuppliers

Privacy and data protection

The dignity, privacy and personal rights of all individuals must be respected.

The supplier must have routines and systems in place which ensure that privacy is protected and that no unwarranted acquisition, use or sharing of data, information or material takes place. The supplier must treat all confidential information in an ethically acceptable manner and within agreed parameters and applicable regulations at all times. Actual and suspected deviations must always be reported.

Environment and climate

The supplier must comply with relevant national and international legislation and environmental standards, and secure relevant emission/discharge permits.

The supplier must have routines for reducing negative effects on health and the environment throughout its value chain, promote sustainable resource use and minimise greenhouse gas emissions.

Human rights

The supplier must support and respect internationally recognised human rights and ensure that it does not contribute to breaches of these rights.

Suppliers which are regarded pursuant to the Norwegian Accounting Act as large enterprises must conduct due diligence in order to identify, prevent, reduce and document how they handle possible negative effects on human rights in their own operations and those of their suppliers and partners.

Discrimination and equality

The supplier must work actively to avoid direct or indirect discrimination on the basis of gender, gender identity, gender expression, age, sexual orientation, disability, ethnic background or creed. The supplier must promote equality in employment relationships and treat everyone involved with respect and as equals.

Suppliers must not tolerate any form of sexually intrusive, threatening, abusive or exploitative behaviour or physical abuse, and must take active steps to deal with any such behaviour if observed.

Employment conditions

Employment terms

The supplier must provide benefits which meet any and all national legal standards for minimum pay or standards in the industry. Pay must be specified in a written agreement and paid to the employee at the agreed time.

The supplier must ensure compliance with legal provisions on working hours and that all employees receive written contracts of employment which described the terms of employment in a language the employee understands.

The supplier must respect the individual employee’s need for restitution, and ensure that all employees have the right to satisfactory holidays with pay.

The Labour Court and labour law where production takes place must be respected.

Health, safety and the working environment

The supplier must ensure that all employees have a safe and healthy working environment which accords with recognised standards, legislation and rules. The supplier must take measures to prevent occupational accidents and damage to health, and secure all legally prescribed occupational insurance policies. Where necessary, employees must be provided with appropriate personal protective equipment and trained in its use.

The supplier must  provide regular training to ensure that employee competence related to health and safety is satisfactory.

If employees are offered accommodation, the supplier must ensure that it is clean and safe, and meets the employee’s basic requirements.

Right to unionise and conduct collective pay negotiations

The contractor must recognise the right of employees to unionise, and must not prevent or oppose unionisation or collective negotiations on pay and conditions.

Union representatives must not be discriminated against or prevented from doing their union work.

Forced labour

No form of forced, slave or compulsory work are permitted. Workers must not be required to hand over their identity papers or pay a deposit to their employer, and must be free to terminate their employment with a reasonable period of notice.

Child labour

Young people under the age of 18 must not do work which puts their health or safety at risk, including night work. Children under the age of 15 or still of school age must not do work which could harm their education. No new recruitment of child workers which conflicts with the above is permitted.

If the supplier already has such child labour, action plans must be established for its speedy termination. At the same time, support must be provided which gives children an opportunity to continue their education until they are no longer of school age

Good business practice

Illegal business methods

The supplier must comply with legislation and rules related to bribery, corruption, fraud and all other illegal business activities. The supplier must not offer or provide, either directly or indirectly, any form of improper benefit to customers, public servants or partners with the purpose of securing personnel or commercial advantages.

Gifts and hospitality

The supplier must not offer, directly or indirectly, gifts to or benefits for Bouvet’s employees or representatives, or any related parties to these, unless the benefit is of modest value. No gifts of money must be made. Hospitality in the form of social events, meals or entertainment can be offered if a commercial aspect is involved and costs are kept at a modest level.

Travel and accommodation costs for Bouvet’s representatives will be paid by Bouvet.

Competition

The supplier must not cause or be a party to breaches of competition legislation, such as illegal cooperation on pricing, illegal market collaboration or other forms of behaviour which breach the legislation.

Conflicts of interest

The supplier must avoid circumstances which could create a conflict of interest in its collaboration with Bouvet or give the impression of such a conflict. If the supplier becomes aware of an actual or perceived conflict of interest related to the collaboration, Bouvet must be notified immediately.

Money laundering and tax

The supplier must refrain from all forms of money laundering, and must establish measures to prevent its financial transactions being used for this purpose.

The supplier must comply with applicable tax rules, and refrain from contributing to tax evasion.

Responsible use of minerals

The supplier must work to avoid the use of raw materials from conflict and high-risk areas in its products, and to avoid contributing to breaches of human rights, corruption, financing of armed groups or other negative effects.